email@example.com London – 020 305 68855 Cornwall – 01726 247047
FAIR PROCESSING NOTICE FOR WEBSITE USERS, POTENTIAL CLIENT AND CLIENTS
Sapphire Consulting Group collect data about our website users, potential client and clients. This Fair Processing Notice explains what data we process, why we process it, our legal basis, how long we keep it and your rights.
We will always make sure that any personal data is protected and treated securely. Any information that we process will be held in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and other UK or EU data protection legislation.
Our contact details
Sapphire Consulting Group Ltd
Registration number: 10427754
Registered office: Central Point, Beech Street, London EC2Y 8AD.
WHEN YOU USE OUR WEBSITE
When you use our website, we will process the following personal data about you:
Why do we need it?
We need your name and contact details in order to answer your enquiry and we process this data with your consent.
We need your IP address and MAC address for security reasons.
We will send you the DPO Review when you consent for us to do so. You have the right to unsubscribe to marketing at any time. If you do choose to unsubscribe, we will keep your name and email address on a suppression list so that we don’t email you again by accident.
WHEN YOU ARE A CLIENT OR A POTENTIAL CLIENT
When you use are a potential client or a client, we will process the following personal data about you:
In order to provide our services, we collect and process your personal data. We process information about you when you begin using our services and we process it on an on-going basis, should you become a client.
We will process the following:
Why do we need it?
Sapphire Consulting Group needs to process personal data about our clients in order to provide an effective and high-quality service and to fulfil our legal obligations. We will process your data to:
OUR LEGAL BASIS FOR PROCESSING PERSONAL DATA
By law, we need a legal basis for processing the personal data of a website user or client. We will process your data using the legal basis of consent, contract, legal obligation and legitimate interests.
Contract is where we either have a contract with you or you wish to enter into a contract with us. For example, we have a contract for our services.
Consent is given where we ask you for permission to use your information in a specific way and you agree to this. Where we use your information for a purpose based on consent, you have the right to withdraw consent for this purpose at any time. For example, you consent to receive our DPO Review by email.
We have a basis to use your personal information where we need to do so to comply with one of our legal obligations. For example, we need to hold your data for seven years due to HMRC requirements.
We have a basis to use your personal information if it is reasonably necessary for us to do so and in our “legitimate interests” (provided that what the information is used for is fair and does not unduly impact your rights). For example, Sapphire Consulting Group has a legitimate interest to keep your personal data on our systems in order to keep it secure, process it and to provide you with a service.
We only rely on legitimate interests where we have considered any potential impact on you, whether or not our processing is excessive and that our processing does not override your rights.
We process the following data because we have a contract:
We process the following data because we have a legitimate interest:
We will process the following personal data with your consent:
We process the following personal data due to our legal obligation to store it:
HOW LONG DO WE HOLD YOUR PERSONAL DATA?
We hold your data:
WHO DO WE SHARE YOUR INFORMATION WITH?
DATA TRANSFERS OUT OF THE EU OR EEA
We do not transfer any personal data out of the EU or EEA.
YOUR RIGHTS UNDER THE GDPR
You have rights in respect of our processing of your personal data which are:
If you want to exercise any of these rights, please contact us.
If you have a concern about the way we are collecting or using your personal data, please raise your concern with us in the first instance. You may also contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.
Registration number: 10427754. Registered office: Central Point, Beech Street, London EC2Y 8AD.
VAT Registration number: 285986235